Cheques and notes on record, from maturity to collection
Cheques and promissory notes from residents and companies paying dues or rent, and the cheques you issue to suppliers, all in one portfolio. When a cheque is recorded the debt is closed, and the amount not yet received from the bank shows as portfolio risk. Deposits, collections, endorsements and bounced cheques are posted to the books correctly.
For tracking only; this is not legal advice. CasaX does not connect to banks or cheque inquiry systems and does not read QR codes; it does not carry out protests or enforcement itself.
You always know where each cheque is
In portfolio, deposited, collected, endorsed, bounced: each step is on the timeline with who did it, when and with what note. Nothing is deleted; undoing is done with reversing entries.
Received and issued portfolio
CEK- and SNT- portfolio numbers, serial number, bank and branch, drawer, endorsement chain, maturity date and front and back photos. A cheque is linked to a unit and resident, or to a company account.
Deposits and slips
Deposit cheques for collection to a bank account one by one or in bulk; a BRD- deposit slip with the complex's header and a signature area prints for the bank. Once collected, the amount moves to the bank account.
Endorsements and issued cheques
Endorse a cheque from the portfolio to a supplier to settle open invoices; until maturity it is tracked as endorsement risk. A cheque you issue from your own account leaves the bank when you mark it paid at maturity.
Bounced cheques
The collection is cancelled with a reversing entry and the resident's debt reopens; protest and bank charges can be billed to the resident. Then return the cheque to the drawer or open an enforcement file in one click.
The life of a cheque
A cheque received from a resident moves from entry to collection, or to enforcement, on the same record.
Step 1: Record it
Enter the cheque or note against a unit or a company. The debts you select, then the oldest ones, are closed; the resident sees a receipt with the "cheque" method.
Step 2: Deposit it
Select cheques nearing maturity, deposit them to a bank account and print the deposit slip. A reminder arrives every morning for cheques nearing maturity.
Step 3: Collect or endorse
On the collection date the amount moves from the portfolio to the bank account. Or endorse the cheque to a supplier to settle their invoice.
Step 4: If it bounces
Enter the date, protest date and reason; the debt reopens and the finance team is notified. Return the cheque to the drawer or open an enforcement file.
Portfolio risk, endorsement risk and cheque liability
A resident's cheque is recorded as a collection on the day it is received: the debt is closed and late fees (Condominium Law art. 20) stop that day. Amounts not yet received from the bank show as portfolio risk, endorsed cheques not yet due as endorsement risk, and cheques you issued but have not paid as cheque liability. The list shows the total for the current filter, the maturity calendar shows amounts coming in and going out each month, and bounced cheques have their own tab.
- Overdue cheques and those due this week or this month; monthly calendar
- Reminders 3 days before maturity for received and issued cheques (adjustable)
- The drawer's ID or tax number is masked in lists
- The list exports to Excel and CSV; slips print in Turkish, English or Russian
Features that work together
In CasaX every module shares the same ledger: work done in one shows up in the others on its own.
When is a resident's debt closed after paying by cheque?
On the day the cheque is recorded. The open debts you select, then the oldest ones, are closed and the resident sees the "cheque" method on the receipt. Because the cheque has not been collected yet, the amount is tracked as portfolio risk; if it bounces, the collection is cancelled with a reversing entry and the debt reopens with its original due dates.
What happens if a cheque bounces?
You enter the date, the protest date and the reason. The collection is cancelled and the resident's debt reopens; protest and bank charges can be billed to the resident as a separate charge. The finance team is notified at once, and if the cheque was endorsed, the payment to the supplier is reversed too. You can then return the cheque to the drawer or, for a cheque linked to a unit, open a file with the open debts in the Debt enforcement module. CasaX does not carry out protests, formal notices or enforcement proceedings; ask your lawyer about these.
Are cheques we issue to suppliers tracked too?
Yes. A cheque you issue from your own bank account settles the supplier's invoice on the day it is issued, and the amount sits in the "Issued cheques" account as cheque liability. When you mark it paid at maturity, it leaves your bank account. For issued cheques nearing maturity you get a "check your bank balance" reminder.
Does CasaX check cheques with the bank or read the QR code?
No. CasaX does not connect to banks, the Central Bank or KKB systems; there is no cheque inquiry, QR code verification or risk report. You can type in the QR code text if you wish and CasaX only stores it. Amounts are in TRY only.
Who can see the portfolio, and what do residents see?
Team members with finance access see the portfolio (owners, admins, site managers and accountants; auditors read only). Recording, depositing, collecting and endorsing require finance write access; bounced, returned, cancelled and undone steps require reversal permission. Staff do not see it. Residents only see the "cheque" method and its description on their own receipts.
Move your cheque portfolio to CasaX.
Record your first cheque and keep maturity, collection and risk amounts on one record.